Administrative Clerical Assistant

We are currently in search of a highly organized and meticulous Clerical Assistant to become a vital member of our team. The successful candidate will provide essential administrative support to facilitate the smooth operation of our office. Responsibilities will include overseeing the front desk activities, effectively managing phone systems, and maintaining a well-organized filing system, all while fostering a welcoming and productive workplace atmosphere. This is a Part Time position, limited to a maximum of 20 hours per week, making it ideal for those seeking flexible working hours.

Duties

Welcome visitors and efficiently manage front desk operations to create an inviting environment.

Respond to phone calls with professionalism, directing inquiries to the Executive Director appropriately.

Maintain systematic filing systems for both paper documents and electronic records.

Utilize the Microsoft Office Suite for creating documents, composing spreadsheets, managing data entries, and facilitating communication.

Assist in scheduling meetings and effectively managing calendars for our team.

Conduct general office tasks including photocopying, scanning, and mailing essential documents.

Provide administrative support to the Executive Director with various assigned tasks.

Experience

Preferred candidates will have proven experience in an office or clerical setting.

Exceptional organizational skills, with the capacity to juggle multiple tasks.

Proficiency in computer skills, especially with Microsoft Office Suite and additional office software.

Demonstrated time management capabilities to prioritize and execute tasks efficiently.

Experience with phone systems and front desk responsibilities is a bonus.

We strongly encourage proactive, detail-oriented candidates who are enthusiastic about contributing to our team to apply for this exceptional opportunity as a Clerical Assistant.